Record Maintenance & Reporting/Release of Information

Record Maintenance

Per Board of Regents standards, Georgia Tech will maintain the following:

  • Disciplinary records of students found responsible of any charges will be retained for five (5) years after graduation or date of last attendance
  • Disciplinary records containing records of “Suspension” or “Expulsion” will be permanently retained.
  • Disciplinary records of students found not responsible of any charges are voided

Reporting / Release of Information

Student disciplinary files shall be governed by the Family Educational Rights and Privacy Act 20 U.S.C § 1232g.

a. Academic or non-academic misconduct resulting in expulsion may be released to third parties indefinitely.

b. Academic misconduct that resulted in suspension may be released to third parties for five years after sanction completion.

c. Any non-academic misconduct that resulted in suspension where a potential threat to the campus community exists (including but not limited to illegal drug distribution, endangering or harming any person,  or jeopardizing the safety of any person) may be released to third parties for five years after sanction completion. In instances of suspension where no threat to the community is identified, the suspension may be reported until the sanction is complete.

d. Any academic or non-academic misconduct that did not result in suspension or expulsion is not released to third parties.

e. The Institute requires a specific written request from the student to release the entire disciplinary record to third parties.

A specific written request from the student is required by the Institute to release the entire disciplinary record to third parties

Contact April Collins at 404-894-2566 for questions or more information.